PENDING ORDINANCE

5/20/2011

 

ORDINANCE NO. 11-   
 
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF THE BEAR VALLEY COMMUNITY SERVICES DISTRICT
AMENDING SECTION 1-8-6 OF THE BEAR VALLEY CSD MUNICIPAL CODE RELATING TO PURCHASING POLICY
 
            WHEREAS, the Board of Directors has adopted a policy for use of district credit cards which requires that the cards be kept in the district safe; and
 
            WHEREAS, the policy further states that district credit card usage will be limited to times for which issuing a check is impracticable; and
 
            WHEREAS, the Board of Directors desires to allow selected employees to carry district credit cards; and
 
            WHEREAS, the Board desires to allow utilization of the cards for internet and other purchases.
 
            NOW, THEREFORE, the Board of Directors does ordain as follows:
 
Section 1. Section 1-8-6 H of the Bear Valley Community Services District Ordinance Code is hereby amended as follows:
 
Purchases Made by Credit Card: The general manager, assistant general manager, chief of police, superintendent of public works, finance director and district secretary are authorized to use a district credit card issued in their names. Purchases made by credit card will be limited to items for which issuing a check is impractical, such as travel expenses or on-line purchases. All purchases made by credit card must be preapproved by the general manager. At the close of each billing cycle (monthly), individual monthly credit card statements will be received and reconciled by the district. Individual card holders are responsible for providing all pertinent receipts and other documentation necessary for a full reconciliation. A report shall be maintained in the district files and include the following information: name of purchaser, item purchased, date and amount of purchase. (Ord. 06-221, 5-13-2006)
 
Section 2.        SAVINGS CLAUSE: If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Section. The Board of Directors hereby declares that it would have adopted the ordinance, and each section, subsection, sentence, clause, phrase, or any portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions are declared invalid or unconstitutional.
 
Section 3.        POSTING OF ORDINANCE: A summary of this ordinance, approved by the District’s legal counsel and a certified copy of the full text of the proposed ordinance was posted in the office of the Secretary of the Board of Directors at least five (5) days prior to the Board of Directors meeting at which the proposed ordinance was to be adopted.    A copy of the full text of this ordinance shall be on file in the Office of Secretary to the Board of Directors office on and after the date following introduction and passage and shall be available to any interested member of the public.
 
Section 4.        EFFECTIVE DATE: This Ordinance shall take effect and be in force thirty (30) days after the date of passage and before the expiration of fifteen (15) days after its passage, a summary shall be published once with the names of the members voting for and against the same in the Tehachapi News, a newspaper of general circulation published in the County of Kern.   
 
 
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I hereby certify that the foregoing ordinance was introduced at a regular meeting of the Board of Directors held on May 19, 2011, and PASSED and ADOPTED by the Board of Directors of the Bear Valley Community Services District, at a regular meeting held on July 14, 2011, by the following roll call vote:
 
            AYES:                       
 
            NOES:                       
 
            ABSENT:      
 
            ABSTAIN:    
 
 
 
                                                            _________________________________
                                                            Rob Northcutt, President
                                                            Bear Valley Community Services District
 
ATTEST:
 
 
______________________________________
Sandy Janzen, Assistant General Manager
Secretary to the Board of Directors
 
 
 

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